Prices that hold up after the analysis
Three building blocks in a fixed order: process analysis as the starting point, implementation per measure at a fixed price, ongoing support on a monthly fee. This page shows how the price is composed, what moves it up or down and what it does not include. All amounts net plus VAT.
Starting point · net plus VAT
- The report and the list of measures are yours, even without a follow-up order
- A fixed price per measure instead of a lump sum for the whole programme
- Licence, hosting and third-party costs itemised separately from our fee
- Changes during the project only after written approval
The analysis covers a review of how your workflows actually run, a written report listing the media breaks and duplicate data entry we find, and a prioritised list of measures with effort ranges. Implementation per automation or interface starts at 4,900 € net and is agreed as a fixed price after the analysis. Ongoing support starts at 190 € net per month. All amounts net plus statutory VAT.
Prices as of September 2026. Ongoing services are booked individually and can be cancelled monthly; there is no minimum term.
Streamlining workflows in an existing business raises the same problem as refurbishing an existing building: the price depends on what sits behind the wall. How many systems are involved, how carefully the master data has been maintained, whether the software in use offers a usable interface at all — all of this drives the effort, and none of it can be settled conclusively over the phone. That is why we work with three separate pricing blocks in a fixed order: first the analysis, then the fixed price, then the implementation. This page sets out how each block is calculated and where the price moves up or down.
What a fixed-price quote looks like after the analysis
| Item | Price |
|---|---|
| Process analysis | from 1,900 € |
| Measure 1 · interface | from 4,900 € |
| Measure 2 · automation | from 4,900 € |
| Handover | in the fixed price |
| Ongoing support | from 190 € per month |
Three building blocks, one traceable price
The first block is the process analysis. It is not a preliminary chat and not a sales visit but genuine work: we sit with the people who run the workflow every day, follow one case from enquiry to invoice and record where data is entered a second time, printed out, retyped or passed on by word of mouth. The result is a written report that you keep even if you commission nothing further from us. That is precisely why we charge for the analysis instead of giving it away: an outcome you can use without us is a service, not a sales approach.
The second block is implementation, calculated separately for each measure. An automation of recurring work, an interface between two systems, the consolidation of scattered data or a reporting view with key figures are undertakings of different size carrying different risks. A single bundled price would obscure that. The third block is ongoing support: monitoring of the workflows we built, small adjustments, one named contact. It is voluntary and tied to no minimum term beyond the agreed period.
The three pricing blocks at a glance
All prices net plus VAT. The amounts shown are entry prices. The binding fixed price for implementation is set after the analysis.
Process analysis
A review of your workflows, a written report and prioritised measures.
- Review on site or by video call, depending on the workflow
- Description of the current state with the people and systems involved
- List of findings: media breaks, duplicate entry and waiting times
- Prioritised measures with effort ranges and a suggested sequence
- Written report for your own further use, even without a follow-up order
Implementation per measure
One clearly delimited automation or interface, firmly calculated.
- Functional concept, field mapping and rules documented before development
- Implementation, testing on a test environment and supported go-live
- Error handling with retry logic and a log you can actually read
- Handover with process documentation and a briefing
- The price rises with the number of systems, rule depth and data condition
Ongoing support
So that what we built keeps running in day-to-day operation.
- Monitoring of the automated workflows with alerts when they stall
- Small adjustments to rules and fields within the agreed scope
- One named contact instead of a rotating ticket queue
- A twice-yearly look at the key figures and open issues
- Cancellable monthly at the end of the agreed period
The analysis fee counts towards the implementation
Why an analysis comes before the quote
A quote without an analysis is either guessed or padded. Guessed means the provider names a figure, corrects it later through add-ons and argues about responsibilities as the project runs. Padded means a precautionary risk premium is added that you pay for even though your case turned out to be straightforward. Neither variant is easy for you to plan around. We go the other way and look into the systems before any figure goes on paper.
In practice, the analysis regularly shows that the most expensive workflow is not the one people complain about loudest. We more often find that several small handovers together tie up more working time than the single large process that was on the agenda (project experience). Just as often it turns out that a measure is technically feasible but not economically sensible, because the workflow only occurs a few dozen times a year. Having that insight before placing an order is cheaper than having it after implementation.
Initial conversation, around 30 minutes
We clarify which workflows bother you, which systems are in use and how large the business is. Afterwards both sides know whether a project makes sense and what scope the analysis needs. This conversation is free of charge and non-binding.
Quote for the analysis
You receive a fixed-price quote for the process analysis with scope, dates and the people we would like to talk to. The entry level is 1,900 € net; several sites or a large number of departments involved raise the effort accordingly.
Review inside the business
We follow the workflows where they happen: order intake, scheduling, warehouse, accounting. What interests us is less how the workflow was intended than how it is actually lived — including the workarounds that appear in no documentation.
Report and prioritised measures
You receive the list of findings, an assessment by effort and impact and a proposed sequence. Each measure carries an effort range so that you can judge the overall envelope before deciding on a first stage.
Fixed price per measure
For the measures you want to implement, we calculate a fixed price for each. The basis is the described scope, the interfaces we checked and the condition of the data. Whatever is not in the scope is not in the fixed price and is listed as a named option.
Implementation, rollout, decision about operations
After testing and go-live we hand over documentation and access credentials and brief the staff concerned. Whether you then book ongoing support or continue on your own is your decision, with no follow-up contract required.
We clarify which workflows bother you, which systems are in use and how large the business is. Afterwards both sides know whether a project makes sense and what scope the analysis needs. This conversation is free of charge and non-binding.
You receive a fixed-price quote for the process analysis with scope, dates and the people we would like to talk to. The entry level is 1,900 € net; several sites or a large number of departments involved raise the effort accordingly.
We follow the workflows where they happen: order intake, scheduling, warehouse, accounting. What interests us is less how the workflow was intended than how it is actually lived — including the workarounds that appear in no documentation.
You receive the list of findings, an assessment by effort and impact and a proposed sequence. Each measure carries an effort range so that you can judge the overall envelope before deciding on a first stage.
For the measures you want to implement, we calculate a fixed price for each. The basis is the described scope, the interfaces we checked and the condition of the data. Whatever is not in the scope is not in the fixed price and is listed as a named option.
After testing and go-live we hand over documentation and access credentials and brief the staff concerned. Whether you then book ongoing support or continue on your own is your decision, with no follow-up contract required.
What determines the price of a measure
Two businesses with the same wish — "orders should no longer be retyped" — can be far apart in effort. The difference rarely lies in the automation technology itself but in the rules that have to apply beforehand and in the condition of the data being worked with. In our project practice, these six factors explain most of the price differences (project experience).
Number of systems involved
A workflow that touches only one system is manageable. As soon as inventory management, time recording, accounting and an industry-specific application have to work together, coordination and testing effort grows with every additional participant.
Condition of the data
Well-maintained master data with unambiguous numbers is processed quickly. Duplicate customer records, inconsistent spellings and free-text fields grown over years require cleansing and matching rules before any automation can begin.
Interface situation of the software
A documented programming interface is the cheapest case. Systems that only offer file exports, or nothing at all, need a detour via intermediate formats — that costs development time and makes operation more demanding.
Depth of the business rules
A linear workflow without exceptions is rare. Approval limits, special conditions, rush orders and sector-specific checks each have to be described and tested individually, and they drive effort more than data volume does.
Participation inside the business
When contacts are named, access is ready and questions are answered promptly, a project moves quickly. Long waits for decisions extend the timeline and with it the effort on both sides.
Legacy systems in the background
If an ageing system is to remain in place, the automation has to accommodate its quirks. If it is to be replaced step by step, a migration path is added that is calculated in its own right.
Want to know where your project sits in this range?
In an initial conversation we place your starting position and tell you what scope the analysis needs and what order of magnitude is realistic for the implementation.
How the analysis turns into a fixed price
The fixed price does not come from a gut feeling but from what the analysis actually examined. For each measure we write down in advance which system leads, which fields are transferred, what applies in case of conflicts and how the workflow should behave when a target system cannot be reached. Only once those points are settled can the effort be estimated seriously. That description becomes part of the quote — and it is at the same time the boundary against which it can later be measured whether a requirement was already included in the price or is genuinely new.
If a requirement surfaces during implementation that nobody had in mind beforehand, you receive a short written estimate and decide whether we implement it. Without your approval no work is done on it and nothing is charged. The reverse also applies: if a planned measure turns out to be simpler than assumed, the fixed price stands — that is the other side of the planning certainty you receive. In such cases we tell you on our own initiative which additional measure could sensibly be added with the effort that has become available.
What is included and what is charged separately
- Included in the analysis fee: preparation, review of the workflows inside the business, conversations with the staff involved, inspection of the existing interfaces and data structures, the written report and a joint session in which we present the findings.
- Included in the implementation fixed price: functional concept and field mapping, development, error handling rules, testing on a test environment, supported go-live, process documentation and a briefing for the staff concerned.
- Itemised separately: licences for add-on modules of your existing software, hosting or server operation for intermediate components, fees for external services and the effort of third parties such as your current software provider.
- Charged by effort: larger data cleansing exercises, migration of historical records, adjustments to systems we have no access to, and training that goes beyond the briefing at handover.
- Not charged: the initial conversation, the preparation of the quote and the questions needed to clarify the scope before you place an order.
| Criterion | Process analysis | Implementation per measure | Ongoing support |
|---|---|---|---|
| Entry price | from 1,900 € net, one-off | from 4,900 € net, fixed price | from 190 € net per month |
| How the price is set | Scope by sites and workflows | Fixed after the preceding analysis | Fixed by the agreed scope |
| Outcome | Report with prioritised measures | One running, documented workflow | Stable operation and small adjustments |
| Typical duration | one to three weeks up to the report | several weeks depending on scope | continuous, cancellable monthly |
| Prerequisite | Access to the workflows and contacts | Completed analysis with a scope description | At least one implemented measure |
| Commitment | none, the report is yours | none beyond the individual measure | none beyond the agreed period |
Ongoing support after the rollout
An automated workflow is not a piece of furniture that you set up once. Software updates change field contents, passwords and access credentials expire, contacts move on, and legal requirements change what is expected of documents and retention. That is why support exists as its own block — voluntary, in three levels and with no hidden base fee on the implementation price. If you would rather not book it, you still receive the complete documentation and can continue the workflow with your own team or another provider.
Monitoring from 190 € net
The workflows we build report in when they stall or when records are left sitting. We check those alerts, classify them and get in touch before the backlog becomes visible in the department.
Learn moreAdjustments in daily use
A new field, a changed approval limit, an additional recipient on a distribution list: small changes within the agreed scope run through support, while larger extensions are calculated again as a measure.
A look at the key figures
Twice a year we review together how throughput times and error rates have developed and which measure from the analysis list now offers the greatest leverage.
Learn moreThree ways to calculate a process project
Open hourly budget, lump sum without review, or fixed price after analysis
All three models are common in the market. They mainly differ in who carries the risk of a wrong assessment.
Open hourly budget
- Included: A start is possible without lengthy preparation
- Included: Changes can be slotted in at any time
- Not included: The budget risk lies entirely with you
- Not included: The final amount is only known once the project ends
- Not included: Discussions about effort come up retrospectively
Lump sum without review
- Included: A single figure that is easy to compare
- Included: No upfront work required before the engagement
- Not included: The risk premium sits inside the price but is not visible
- Not included: Edge cases end up in add-ons instead of the quote
- Not included: What exactly is included often remains vague
Fixed price after analysis
- Included: A price per measure instead of one sum for everything
- Included: Scope, fields and conflict rules are documented in writing
- Included: Third-party costs itemised separately from our fee
- Included: The analysis fee counts towards the first measure
- Not included: The analysis costs time and money before anything is built
Illustrative sequences from project practice
The following sequences show how analysis, fixed price and support combine in typical starting positions. These are anonymised, illustrative scenarios from project practice (project experience), not quotes for a specific case. Which order of magnitude applies to you follows from your own system landscape.
How the building blocks mix in practice
Illustrative scenarios from typical project sequences (project experience), anonymised and without customer details. All amounts net plus VAT.
The essentials about our pricing
- The process analysis as a starting point begins at 1,900 € net and delivers a review of the current state, a written report and prioritised measures.
- Every implementation measure is calculated individually and starts at 4,900 € net as a fixed price after the analysis.
- Ongoing support begins at 190 € net per month and is voluntary, not a precondition for the implementation.
- If you place an order within six months, we credit the analysis fee against the fixed price of the first measure.
- Licences, hosting and third-party effort are itemised separately from our fee, so it stays visible which part goes to third parties on an ongoing basis.
- All amounts stated are net plus statutory VAT.