https://www.prozessoptimierung-it.de/en/blog/ Expert articles and insights from Process Optimisation IT. Streamline workflows, connect systems, end duplicate data entry. en-US Mon, 05 Oct 2026 06:00:00 GMT https://www.prozessoptimierung-it.de/en/blog/verification-of-payee-in-supplier-payment-runs/ https://www.prozessoptimierung-it.de/en/blog/verification-of-payee-in-supplier-payment-runs/ Since October 2025, banks check name and IBAN before every credit transfer. How supplier master data, payment blocks and call-backs handle the bank's responses. Automatisierung & Schnittstellen Mon, 05 Oct 2026 06:00:00 GMT https://www.prozessoptimierung-it.de/en/blog/interim-payments-and-variations-on-building-sites/ https://www.prozessoptimierung-it.de/en/blog/interim-payments-and-variations-on-building-sites/ How a stage of completion becomes an interim invoice, why a variation is a case with a deadline of its own, and how that produces a final account that can be checked without rework. Automatisierung & Schnittstellen Fri, 02 Oct 2026 06:00:00 GMT https://www.prozessoptimierung-it.de/en/blog/packaging-reporting-driven-by-the-item-master/ https://www.prozessoptimierung-it.de/en/blog/packaging-reporting-driven-by-the-item-master/ Which field is missing on the item, how packaging weights per variant and shipping carton are maintained, and how delivery note quantities become a defensible reported tonnage per material type. Recht, Sicherheit & Förderung Wed, 30 Sep 2026 06:00:00 GMT https://www.prozessoptimierung-it.de/en/blog/shift-rosters-that-check-rest-periods-upfront/ https://www.prozessoptimierung-it.de/en/blog/shift-rosters-that-check-rest-periods-upfront/ How rest periods, working time limits, qualification and availability are calculated as rules while the roster is built - and how plan and actual finally come together. Automatisierung & Schnittstellen Mon, 28 Sep 2026 06:00:00 GMT https://www.prozessoptimierung-it.de/en/blog/digital-personnel-files-access-and-retention/ https://www.prozessoptimierung-it.de/en/blog/digital-personnel-files-access-and-retention/ Which section of a personnel file carries which retention period, who may access it, what gets logged, and how inspection and access become routine cases. Daten & Dokumente Fri, 25 Sep 2026 06:00:00 GMT https://www.prozessoptimierung-it.de/en/blog/handling-data-subject-access-requests/ https://www.prozessoptimierung-it.de/en/blog/handling-data-subject-access-requests/ An access request starts a one-month deadline: what the response has to cover, where the data actually sits and what should remain provable afterwards. Recht, Sicherheit & Förderung Wed, 23 Sep 2026 06:00:00 GMT https://www.prozessoptimierung-it.de/en/blog/electronic-signatures-which-form-is-legally-valid/ https://www.prozessoptimierung-it.de/en/blog/electronic-signatures-which-form-is-legally-valid/ Written form, electronic form, text form: which signature level satisfies which statutory form, and where the law keeps the electronic form excluded. Recht, Sicherheit & Förderung Mon, 21 Sep 2026 06:00:00 GMT https://www.prozessoptimierung-it.de/en/blog/tracking-inspection-deadlines-without-paper/ https://www.prozessoptimierung-it.de/en/blog/tracking-inspection-deadlines-without-paper/ Managing inspection intervals digitally: due dates in month and year, a two-month grace period, and the record kept on the machine, not in a yearly binder. Praxis & Einführung Fri, 18 Sep 2026 06:00:00 GMT https://www.prozessoptimierung-it.de/en/blog/preparing-the-stocktake-choosing-a-method/ https://www.prozessoptimierung-it.de/en/blog/preparing-the-stocktake-choosing-a-method/ Four methods, one inventory: how far the counting day may sit from the closing date, which deadlines apply and which data work has to happen first. Recht, Sicherheit & Förderung Wed, 16 Sep 2026 06:00:00 GMT https://www.prozessoptimierung-it.de/en/blog/invoice-checks-automated-three-way-match/ https://www.prozessoptimierung-it.de/en/blog/invoice-checks-automated-three-way-match/ Matching order, goods receipt and invoice by machine: which fields are compared, where the tolerance band sits, who owns the exception and what stays manual. Automatisierung & Schnittstellen Mon, 14 Sep 2026 06:00:00 GMT https://www.prozessoptimierung-it.de/en/blog/shared-mailbox-to-traceable-case/ https://www.prozessoptimierung-it.de/en/blog/shared-mailbox-to-traceable-case/ A shared mailbox starts deadlines nobody ordered. How incoming messages become cases with an owner, a deadline and a filing location, and what the law expects. Automatisierung & Schnittstellen Fri, 11 Sep 2026 06:00:00 GMT https://www.prozessoptimierung-it.de/en/blog/applying-updates-without-downtime/ https://www.prozessoptimierung-it.de/en/blog/applying-updates-without-downtime/ A fixed maintenance window, a test instance ahead of it and a rehearsed fallback path: how updates fit into the weekly routine without stopping the business. Praxis & Einführung Wed, 09 Sep 2026 06:00:00 GMT https://www.prozessoptimierung-it.de/en/blog/data-act-access-to-machine-data/ https://www.prozessoptimierung-it.de/en/blog/data-act-access-to-machine-data/ From 12 September 2026 new connected products must release operating data by default. Which deadlines apply, who is exempt and what to prepare now. Recht, Sicherheit & Förderung Mon, 07 Sep 2026 06:00:00 GMT https://www.prozessoptimierung-it.de/en/blog/cyber-resilience-act-24-hour-reporting-process/ https://www.prozessoptimierung-it.de/en/blog/cyber-resilience-act-24-hour-reporting-process/ From 11 September 2026 the reporting duty in Article 14 applies. Who reports to whom, what happens in the first 24 hours and which records remain at the end. Recht, Sicherheit & Förderung Fri, 04 Sep 2026 06:00:00 GMT https://www.prozessoptimierung-it.de/en/blog/handling-complaints-digitally/ https://www.prozessoptimierung-it.de/en/blog/handling-complaints-digitally/ Which periods run from delivery, which records should be created on a complaint case, and how to map both digitally without turning it into a large project. Praxis & Einführung Wed, 02 Sep 2026 06:00:00 GMT https://www.prozessoptimierung-it.de/en/blog/retaining-company-knowledge-before-people-leave/ https://www.prozessoptimierung-it.de/en/blog/retaining-company-knowledge-before-people-leave/ Capturing head knowledge, documenting critical workflows and testing the stand-in before an experienced colleague leaves: schedule, metrics and sources. Daten & Dokumente Mon, 31 Aug 2026 06:00:00 GMT https://www.prozessoptimierung-it.de/en/blog/from-enquiry-to-order-quotes-and-follow-up/ https://www.prozessoptimierung-it.de/en/blog/from-enquiry-to-order-quotes-and-follow-up/ Where the days between an enquiry and a sent quote really go, how templates and system prices shorten drafting, and how following up becomes a planned routine. Automatisierung & Schnittstellen Fri, 28 Aug 2026 06:00:00 GMT https://www.prozessoptimierung-it.de/en/blog/account-access-when-staff-join-and-leave/ https://www.prozessoptimierung-it.de/en/blog/account-access-when-staff-join-and-leave/ How access is ready on the first working day and reliably ends after someone leaves: taking stock, roles, a trigger from the HR system, annual review. Recht, Sicherheit & Förderung Wed, 26 Aug 2026 06:00:00 GMT https://www.prozessoptimierung-it.de/en/blog/choosing-business-software-requirements-first/ https://www.prozessoptimierung-it.de/en/blog/choosing-business-software-requirements-first/ How to decide before you buy: measure the volume baseline, write a lean requirements document in a week, score vendors by weight and check the contract terms. Systemauswahl Mon, 24 Aug 2026 06:00:00 GMT https://www.prozessoptimierung-it.de/en/blog/process-mining-system-data-bottlenecks/ https://www.prozessoptimierung-it.de/en/blog/process-mining-system-data-bottlenecks/ How to reconstruct the actual workflow - loops and special paths included - from the timestamps your systems already record, instead of guessing or estimating. Prozesstransparenz Fri, 21 Aug 2026 06:00:00 GMT https://www.prozessoptimierung-it.de/en/blog/automate-dunning-faster-payment/ https://www.prozessoptimierung-it.de/en/blog/automate-dunning-faster-payment/ How a rule-based dunning run staggers reminders automatically, links invoicing and accounting and shortens days sales outstanding - explained step by step. Forderungsmanagement Wed, 19 Aug 2026 06:00:00 GMT https://www.prozessoptimierung-it.de/en/blog/digital-time-tracking-2026-mandate/ https://www.prozessoptimierung-it.de/en/blog/digital-time-tracking-2026-mandate/ Recording working time is mandatory; the electronic form arrives in 2026. Implement it digitally: mobile capture, automatic rules, clean handover to payroll. Recht und Prozesse Mon, 17 Aug 2026 06:00:00 GMT https://www.prozessoptimierung-it.de/en/blog/low-code-business-departments-build/ https://www.prozessoptimierung-it.de/en/blog/low-code-business-departments-build/ Where self-built approval and request workflows save real manual work, and where they turn into islands and shadow IT without a clean data connection. Prozessautomatisierung Fri, 14 Aug 2026 06:00:00 GMT https://www.prozessoptimierung-it.de/en/blog/ai-in-back-office-routine-work/ https://www.prozessoptimierung-it.de/en/blog/ai-in-back-office-routine-work/ Concrete, not hype: which back-office routines AI reliably prepares in 2026 - sorting mail, classifying enquiries, reading receipts - and where people decide. KI & Automatisierung Wed, 12 Aug 2026 06:00:00 GMT https://www.prozessoptimierung-it.de/en/blog/e-invoicing-mandate-2027-invoice-flow/ https://www.prozessoptimierung-it.de/en/blog/e-invoicing-mandate-2027-invoice-flow/ From 2027 issuing becomes mandatory: how businesses link incoming and outgoing invoices into the ERP without media breaks, instead of forwarding PDFs by email. Recht & Compliance Mon, 10 Aug 2026 06:00:00 GMT https://www.prozessoptimierung-it.de/en/blog/replacing-spreadsheet-workarounds/ https://www.prozessoptimierung-it.de/en/blog/replacing-spreadsheet-workarounds/ When a spreadsheet becomes a shadow core system: five weak points, three decision questions and a transition path with a parallel run instead of a standstill. Praxis & Einführung Fri, 07 Aug 2026 06:00:00 GMT https://www.prozessoptimierung-it.de/en/blog/bringing-staff-along-with-new-workflows/ https://www.prozessoptimierung-it.de/en/blog/bringing-staff-along-with-new-workflows/ Involvement before the decision, key people, training on real cases and a supported transition: how a new workflow actually gets adopted in a business. Praxis & Einführung Wed, 05 Aug 2026 06:00:00 GMT https://www.prozessoptimierung-it.de/en/blog/route-planning-and-proof-of-delivery/ https://www.prozessoptimierung-it.de/en/blog/route-planning-and-proof-of-delivery/ Dispatch, status updates and digital proof of delivery in context: which details a delivery record must carry and why invoicing only speeds up once it is filed. Praxis & Einführung Mon, 03 Aug 2026 06:00:00 GMT https://www.prozessoptimierung-it.de/en/blog/streamlining-warehouse-processes/ https://www.prozessoptimierung-it.de/en/blog/streamlining-warehouse-processes/ Streamlining warehouse processes: why stock accuracy comes first, and how mobile capture, fixed bin locations and counting methods work in daily operation. Praxis & Einführung Fri, 31 Jul 2026 06:00:00 GMT https://www.prozessoptimierung-it.de/en/blog/shop-floor-feedback-without-paper/ https://www.prozessoptimierung-it.de/en/blog/shop-floor-feedback-without-paper/ Capture quantities, times, material and inspection values at the machine instead of retyping them in the office, without touching machine control. How to start. Praxis & Einführung Wed, 29 Jul 2026 06:00:00 GMT